PROJECT ADMINISTRATOR

The PA will be responsible for project administrative support for the firm’s contracts in heavy highway construction. The PA will work closely with the project team consisting of project manager, project engineer and superintendent as well as the client.  Responsibilities include, but are not limited to, maintaining the job file efficiently, billing, contract management, subcontract management, communication with the subcontractors, vendors, suppliers and client, submittals, closeout paperwork.

Job Requirements:

  • Prior work experience as a Construction Administrator

  • Accounts Receivable creation and tracking

  • Billing/Requisitions

  • Ensuring insurance requirements are met

  • Subcontractor/vendor set up

  • Job set up

  • Assist in project-buy outs

  • Processing and tracking submittals

  • Contractor and sub-contractor change orders

  • Purchase Orders

  • Tracking T&M work

  • Processing of lien waivers

  • The ability to manage multiple priorities and deadlines. 

  • Correspondence

  • Contract administration

Other skills/abilities:

  • Strong accounting background

  • Working knowledge of Viewpoint is a plus.

  • Working knowledge of Microsoft Office suite of products. 

  • Must be well-organized and able to thrive in a fast-paced environment. 

  • Strong interpersonal skills, with ability to professionally interact with a diverse blend of personalities. 

  • Ability to work within a team as well as independently with little supervision.


Salary: DOE

 

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